Students
♦Who can request my transcript?
The Family Educational Rights & Privacy Act (FERPA), a federal law, requires that we have a written, signed release form from the student before releasing any confidential information. Therefore transcripts will be released to an employer or institution only with a completed transcript request form with the student’s signature authorizing the release.
♦Does the school I attended store their transcripts with ACSI?
Currently there are forty-one international schools participating in storing transcripts in the transcript depository. Only international schools can apply for this service. View the list of participating schools.
♦If I withdrew from a participating school does ACSI have my student records?
Probably not. Most schools only send us transcripts of graduates. However, we do have withdrawal student records for a few participating schools. Check the list of participating schools.
♦If my school or graduation year for my school isn’t on the list, where can I get my transcript?
You will need to contact your school and request a transcript from them directly.
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Schools
♦How much does it cost for member schools to store transcripts?
ACSI member schools are provided this service as a benefit of ACSI membership.
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♦How and where are the transcripts filed?
ACSI maintains transcripts in separate files by name of school and year of graduation. Graduates are listed alphabetically in the school file. These files are permanently housed in a fire safe room at ACSI Headquarters and maintained by the International Ministries office.
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♦What should the transcript look like?
Transcripts should be one-page (front and back) if possible and issued as official with the proper signatures, school name and address, and school seal or logo which can be seen when copied. If the school is accredited, all accreditation stamps must be visible on the transcript. Universities and the military reject transcripts without proper authorization. Please be sure that the transcript has the student’s official name on it and not a nickname.
Please see September 15, 2009 ENews for examples of stamps, logos, and watermarks.
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♦Whose transcripts should the school send?
Please send transcript copies each year for all graduates. You may also send all student records for those who have withdrawn prior to graduating.
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♦“What if” in the event of a...?
- Permanent School Closure: Schools may send original transcripts for all graduates, transfers, and withdrawals. ACSI will maintain the transcripts on a permanent basis.
- School closure due to unforeseen circumstances (political or natural disaster): ACSI will maintain the original transcripts for all students currently enrolled in the school and all students who have graduated, transferred, or withdrawn from the school until such time as the crisis is past and school reopens.
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♦What should our packet of transcripts include?
- A school profile sheet—all international schools do not have the same weight for scores. The school profile sheet makes it easier for institutions to determine the information they need based on the school’s criteria.
- A separate sheet with a list of the students’ names as they are filed.
- The transcripts need to be filed in alphabetical order by the student’s last name.
- Transcripts sent in paper form are preferable. If transcripts are sent and/or on CD-ROM, we prefer that each transcript file be named with their full name, i.e. Smith, John Raymond and the paper copy.
- Transcripts need to have the student’s official name on it. Please do not use nicknames as most universities will not accept them. It also needs to have the appropriate signatures, seal or logo. See the section "What should the transcript look like."
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♦When should I send the transcripts to ACSI?
Please send transcripts as soon after graduation as possible. Many students request transcripts at the end of the school year in order to meet university and scholarship application deadlines.
If transcripts are mailed, please send to:
ACSI
Attn: Student Transcript Depository
P.O. Box
If transcripts are sent via Federal Express or DHL, please send to:
ACSI
Attn: Student Transcript Depository
Physical Address
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♦How do I inform our graduates about this service?
- We suggest that you attach a current request form to their diploma at the time of graduation.
- Please inform them on how to check the list of participating schools for the years for which ACSI has transcripts on file and how to obtain the Transcript Request Form from our website.
- ACSI cannot release their transcript without their signature on the request form every time they want a transcript sent. Please inform your graduates about the processing charges, which are $10.00 per transcript plus the cost paid for shipping by ACSI.
Transcript Request Form
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